Start with the regulation that covers the product
For a product subject to EAEU technical rules, the regulation specifies the form of conformity assessment. Its scope, exclusions and product lists matter as much as the name on the invoice. Start with intended use and the precise model. If several regulations apply, check the form and evidence under each one before committing to a label or shipment.
Who signs and who carries the responsibility?
| Question | EAC certificate | EAC declaration |
|---|---|---|
| Who issues or adopts it? | An accredited certification body issues the certificate after the required assessment. | The eligible applicant adopts the declaration on the basis of evidence and follows the registration procedure. |
| What evidence is needed? | The certification scheme sets the assessment steps, which can include tests, production assessment or inspection control. | The regulation and scheme specify permitted evidence. Some schemes require an accredited laboratory’s test report. |
| What does it cover? | The listed products, manufacturer, site and applicable scheme. Check whether it covers serial output or a specific batch. | The products and scope stated in the declaration. Check the models, sites and whether it covers the shipment. |
Choose the applicant before you order tests
For serial products manufactured outside the EAEU, an eligible locally established representative often applies under a contract with the manufacturer. A seller or importer may be eligible under particular batch schemes. Decide who will retain the technical file, manage changes to the products and respond to a regulator before naming the applicant.
Two examples from the product catalogue
For furniture, TR CU 025/2012 distinguishes children’s, preschool and educational furniture requiring certification from other covered furniture assessed by declaration. See the furniture conformity guide. For electrical products, check the lists under the low-voltage regulation and the EMC regulation separately. A similar product name can cover different uses and electrical specifications.
Verify the document against the shipment
Use the appropriate official register. Compare the applicant, production site, product names, models, validity and current status with your technical file and invoice. For a batch document, compare the batch identifiers with the shipment. Apply the EAC mark only after the applicable requirements are satisfied.
Build a shipment worksheet before accepting a supplier's document
Put each invoice line on its own row. Record the supplier's name for the item, the model on the rating plate or packaging, the factory that made it, the intended use and the applicant. Then enter the applicable regulation, the document number and the date you checked the register. Attach any annex that lists the models. Procurement can use this sheet to spot a missing model while the order can still be corrected.
If a supplier offers one batch document for an order assembled from several factories, check the factory and shipment references line by line. If a model appears on a certificate but the record shows a different manufacturer, ask the applicant or issuing body to explain the discrepancy before treating the goods as covered. For a declaration, direct the question to the applicant responsible for the declaration and evidence.
Decide when to review the document again
Agree who will check conformity when the manufacturer changes a factory, revises the model name or replaces a component that affects the assessed requirements. Keep the proposed change and the existing evidence together. For certification, ask the issuing body whether the change affects coverage. For declaration, have the applicant review the supporting evidence and the applicable procedure before the revised goods are released.
Can one shipment include products that use different conformity routes?
Yes. The unit of review is the product as described under the applicable regulation and document. Match every line to its own coverage. If an accessory or spare is sold separately, identify it separately in the review.
Where do I start when the document number comes from a Russian supplier?
Ask for the number, its annexes and the name of the applicant. Use the relevant public register and compare the current entry with the goods and shipment information. See the EAC register verification service.
What to send us for an initial check
Send a short description, intended users, model numbers, manufacturer and factory locations, planned markets and whether the shipment is a batch or recurring supply. Include previous document numbers or available reports. We can help scope the next step through the free market-entry check.